How to create Mail Merge with MS-Outlook

Asked By cathy peacock 10 points N/A Posted on - 06/15/2012

I want to create a mail merge with MS-Outlook? I don’t know how to do that. Dear expert, can you give me a step-by-step instruction?

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• Question Category: MS Outlook

Best Answer by Shovon Gabriel

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Answered By Shovon Gabriel 0 points N/A #153153

How to create Mail Merge with MS-Outlook

Hi,

If you want to use mail merge in Outlook, You would have to go to the mail merge toolbar first.

The mail merge toolbar would look like the image below:

Then, choose the Main Document Setup icon

It will pull up another window:

The choose the Open Data Source & Mail Merge Recipients – Use Mail Merge icon

You get different options when you use different icons to set up your merge.

Just choose the format, type, and set it up the way you want your mail merge to be.

Then you can send a trial merge just to make sure everything is set right.

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• Posted on - 06/15/2012
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Answered By Crizda Bilano 0 points N/A #153154

How to create Mail Merge with MS-Outlook

Hi Cathy.  Personalized email is cool you know. When you do mail merge make sure that you have MAPI-compatibility program that is installed in your computer. The presence of the outlook MAPI will enable the Microsoft Word and Microsoft Office Outlook share data when you send the merged mail.

Then try to check if your Microsoft Word and Microsoft Outlook has the same version they must be in the same version for it to operate without any problem encountered. The steps for mail merge process:

1. Set Up the email message, this is your company logo or the body of message;

2. Connect the email message document to your address list, this is to your address list; 

3. Refine the list of recipients or item, select addresses or records;

4. Add placeholders, mail merge fields, email message document;

5. Preview and complete the merge, preview the message before sending.

Remember you will use commands on the Mailing tab to perform mail merge. Oh by the way you can also use Mail Merge task pane if you want. Find the start mail merge you will find it in the mailing tab then click start mail merge, after that you will find step by step mail merge wizard. Then step 1 begins select the type of document, click email messages

a) Start Word 

b) on the mailing tab, then start mail merge group, then click the mail merge.

c) click email messages finally connect your email to your address list. Send 

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• Posted on - 06/15/2012
• Question Category: MS Outlook