Mail Merge in Microsoft Word
Mail merge simply refers to placing content form spreadsheet, table or some database into MS word document.
Its very useful for creating personalized labels or form letters which otherwise needs to be edited to put in personalized information.
To create mail merge you need 2 documents: one word and another file with records and data. It can be an excel file, database or say some other word document.
Lets take a Excel document
Create your form letter on MS word and enter data into excel sheet ( ** name your rows properly and have 2 worksheets in your spreadsheet)
When creating your word document , use < > to mark the place where you want Variable to be placed.
Now try this:
Step 1: In your word 2007, click on Mailings Tab on the Ribbon>>Start Mail Merge >>select Step by ‘Step Mail Merge Wizard’. Since we are working on letters, let "letters" be checked. Click "Next"
Step 2: "Select starting document page" will then appear. Click the radio button that says "Use current document"as we have the document ready and click Next.
Step 3: "Select recipients" page will appear. It all up-to to select this but "type a new list" can be difficult to manage at times. So better have all your contacts entered in an excel spreadsheet and saved , so that you can directly browse for same.
Step 4: "Write your letter" box appears. Click on "more items.."Select the place in your document where you want to insert a field and click "insert".
Step 5: After entering all the merged field in correct place and checking formatting click next to Preview your letter.
Step 6: Once the merge is complete you can print the same or view as individual letters.