How to put larger files in outlook compress folder and recover files?

Asked By rodriguezscotte 20 points N/A Posted on - 05/01/2013

Is it possible to insert larger files on a Outlook compressed folder which I can recover later on? If so, what are the necessary steps to perform it? What are the easiest ways to recover my files so I can save some space while doing the process.

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Answered By Castillo Whiteaker 0 points N/A #143767

How to put larger files in outlook compress folder and recover files?

Hi There,

 

 To be able to compress/compact .pst or .ost, your files should have

 The requirements below:

 

    – File must be larger or equal to 16kb

    – It should have 16kb of free space from the last it was compacted

 

  In compressing .pst manually

 

  1. Under File menu, select Data File Management

  2. Choose Personal Folder and select settings

  3. You will see General Tab, there is an option for Compact Now to click

  4. Select Ok and close tab.

 

 

  In compressing .ost manually

 

  1. Remove unwanted files and empty Deleted Items Folder

  2. Under the Ribbon, select File tab and click Info Tab on the Menu

  3. Go to Account Settings Tab, and select Account Settings 

  4. From the list, choose Microsoft Exchange Server and choose Change

  5. Select More Settings

  6. Go the Advanced Tab and select Offline Folder File Settings

  7. To finish, select Compact now

 

 

To Restore your compacted emails

 

1. Recover your Emails,make sure that the Folder options is setup to View Hidden Files so that you can easily locate the Folders.dbx file which you needed​. Go to My computer icon found on your desktop and go to Tools which is located on

upper part of the window. Select folder options which is found the bottom part of the drop down menu. And select View tab. Under Advanced Settings, ensure to select " show Hidden Files and Folders" button which is found under the subfolder "Hidden Files and folders". To save changes, click apply and OK button.

 

2. Let's look for the location of the Outlook Express email *.dbx files  are stored. 

Go to Start,right click and choose "Open All Users". Windows Explorer will open and on the left side of the screen,click the folder which indicates your username. As soon as it opens, another list of folders will appear and look for Local Settings folder,select it. On the right side, find the Application Data folder > Identities > Containing numbers and characters > Microsoft Folder > Outlook Express Folder > List 

of .dbx files.If you will observe the path,it should look like below, the value between the { } brackets will be different

 

 C:Documents and SettingsYour nameLocal SettingsApplication DataIdentities {C81EB24B-8657-4F26-9421-A6215E8E07EE}MicrosoftOutlook Express

 

 

3. To Start Windows in Safe Mode. All programs should be close. Go to Start > Run > and on the blank field, type MSCONFIG and press enter. The System Configuration Utility will open and under the BOOT.INI tab, select  "SAFEBOOT" option and Click OK.If it's asking to restart your computer, do it and it will restart safe mode​. Your computer will restart in Safe mode.

 

 

4. To Rename Folders.dbx file. Since the computer  is running in safe mode, we need to find the location where *.dbx files are stored by following the path indicated in step 2. Take note that the value between the { } will be different. If you are in the folder, look for the file Folders .dbx by doing a right click on it and select rename. The new name will be Folders old and close the screen.

After closing Windows Explorer,repeat Step 3: Starting Windows in Safe Mode again but this time, you need to the uncheck the "SAFEBOOT" option and it will restart in Normal mode. 

 

 

Thanks.

 

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• Posted on - 05/07/2013
• Question Category: Content Management