How to set up and use Email Templates in Gmail?

Asked By 0 points N/A Posted on -

I want to set up Email Templates in Gmail?

Tell me the step by step procedure.

Best Answer by metex
Best Answer
Best Answer
Answered By 0 points N/A #92997

How to set up and use Email Templates in Gmail?


Follow these instructions:

1. Navigate to the [Settings] link in Gmail.
2. Then go to [Labs].


3. Make sure Enable is selected for [Canned Responses].

Canned Responses-status report template

 4. Click [Save Changes] button below.

save changes button

In order to save an email for future use as a template in Gmail:

1. Compose the message in Gmail.

1.1. Leave the signature in place in case you want it to appear in messages sent using the template.

1.2. You can leave both the Subject: and To: fields empty as they are not saved together with the template.

2. Click [Canned responses] (beneath the Subject line).

3. Choose [New canned response…] under [Save] option.

4. Name your template.

5. Click OK.

Steps you need to know when sending email using Gmail templates:

1. Create a new message or reply.

2. Click on [Canned responses] item.

3. Select the appropriate template under [Open] option.

4. If prompted to overwrite what you have already typed, click OK.

5. Make sure you fill the To: and Subject: fields.

6. Edit the message according to your needs and click Send.

How to make changes to email template:

1. Compose a new message.

2. Then click on Canned responses.

3. Select the template you want to edit under Open.

4. Perform the appropriate changes to the message.

5. Click Canned responses again.

6. Select the same template as before, but under Save.

7. Press OK.

You can save these templates in your email program on your PC as well.

Hope this will help.

Answered By 574765 points N/A #93001

How to set up and use Email Templates in Gmail?


Most email provider has a feature to use to auto-send email messages by the use of templates. This display the email messages every time you click or compose email.

This can be activated in email settings and it's a nice feature if your business needs this type of features.

  • Log-on to Gmail with your username and password.
  • Go to the Gear icon of the type.
  • Click on Mail Settings in the drop down.
  • Go to Labs and enable the template status.
  • Save the changes and you can start using this feature.

You can also add a signature on your email by going to the Accounts and Import. This allows you to customize your Gmail account and other profile information needed for your business.

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