How to add automatic signature or disclaimer in outlook

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I am using XP Pro SP3 with Outlook 2007. Actually I want to add an automatic signature or disclaimer text in our emails. Tell me if it is possible to do in Exchange. If it is then, say how.

Answered By 0 points N/A #108281

How to add automatic signature or disclaimer in outlook



It is common and very helpful to add a ‘Signature or disclaimer text’ in outgoing messages and we can add Company information, contact details or any other things in the form of text or image.

I will explain how to use ‘Signature’ in Outlook 2007.

1. First you have to create a Signature: –

Click on ‘New mail message’ button or select from the File menu, then click on ‘Signature’ and then ‘Signatures’ in the ‘Include’ group.

On the ‘E-Mail Signature Tab’ click ‘New’. Press ‘OK’ after typing the name of the Signature. Type the text which you want as ‘Signature’ in the ‘Edit Signature Box’. You can format the text or can add business card, image etc.

2. Insert Signature Automatically: –

Click on ‘Signature’ and then ‘Signatures’ in the ‘Include’ group in the new message mode. You can also access the signature options that are available on the Message tab after you click Reply, Reply to All, or Forward in an open message. On the E-mail Signature tab, in the Select signature to edit list, select the signature that you want.

Under Choose default signature, in the New messages list, select the signature that you want. If you want to include a signature in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none. Click OK.

I hope you can understand from this.


James John

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