If you run a business and want to keep all your documents in one place, it might be time to make documentation online. Various systems offer you professional writing platforms. They are also suitable if you’re an author working in a team who wants to save your writing easily online.
4 Advantages of Using a Documentation Tool
Despite various benefits of using a software tool, many people still keep paper documents or write offline. Here are some of the advantages to switch to online documentation:
- You have all documents in one place;
- You can work in a team;
- Such platforms are secure;
- They offer professional writing platforms.
1. One cloud for all documents
When you create an account on the documentation platform, you get an opportunity to save all your papers in one cloud. That means you can open them anywhere you find an Internet connection. Also, anyone who has access to your documents can see them anytime. You don’t have to spend a lot of time finding the needed form.
As noted before, you can share your documentation or writings with other people. You can allow them to make changes and edit the papers. On the other hand, they may only see the document and leave comments where required. What is more, both you and your colleagues can work online simultaneously, which makes the process much quicker.
When you create or download documents online, the platform automatically protects them from unwanted viewers. Also, you can set the two-factor verification for your account – it provides more safety to your papers. You can create a backup copy if you’re afraid that your documents might be accidentally deleted.
4. Professional technical platforms
Most platforms that provide software documentation services have high-level writing platforms. For example, ClickHelp has a convenient editor with many innovations. You can write in diverse fonts, add images and icons, leave comments, and advise changes. It’s only a small list of all available features. You can find a tutorial and blog on the ClickHelp website.
How to Start Working with Software Documents?
First of all, you should create an account and provide the needed information. Some of the platforms may ask you about your work or business. Many of them allow the free trial. For example, ClickHelp has a 30-day free trial, during which it will be easy to define whether you want to continue creating the software documentation. All your works will be saved in your account. Search for the manuals if you don’t know how to use a particular feature.
Open New Opportunities with Software Platforms
Online documentation is not a novelty, but it improves and offers more and more convenient solutions. Such platforms as ClickHelp help many users write and save their works online, share them with others, and edit anywhere they want. If you doubt whether you should try this service, you can start a free trial and enjoy all the opportunities the platform gives.