N/APosted on - 12/04/2014
I want to know more about the track changes option available in Word. What does this function enable me to do? Does this function enable me to understand if further changes are made to my document? How can I understand the changes, but yet protect my document from being edited without my permission? What is the function “Compare Documents” meant for ?
Will Track Changes functionality protect my document from changes
The option "Track Changes" in Word allows you to restrict or prevent Changes to your document. If you make your version "Final" this will prevent anyone from changing the document. The only way changes can be done is to do a "Save As" and then make the changes
You can restrict Editing and Formatting.
By restricting Formatting you have many options. If you have set heading styles and don’t want them to be changed I suggest you to choose this one. Here is the picture where to find these restrictions:
Also, I would recommend you in the same menu to check "Editing Restrictions" and "Allow only this type of editing in the document. Here from the drop-down menu, you can choose what permissions you want. The recommended option would be the Tracked Changes.
When you make this restrictions you need to click on Start enforcement button for Word to restrict editing.You can always change these settings on your original document.
When you make these restrictions you need to click on the Start enforcement button for Word to restrict editing. You can always change these settings on your original document.
Now about the Comparing Document option.
Here you can Take an original version of your document and the version someone else worked on and they didn't track changes. Word than shows you what changes were made and gives you the option to see the changes made as tracked changes. When you have more versions and merge them into one, you can then accept or decline changes someone made on your document.