I have a lot of emails filed into outlook. I wonder if I can compress outlook database so I can improve my outlook performance. Is there an option to do that? Can you help me how to compress outlook 2011 emails? Thank you.
Hello Stacy,
Yes there is a way to compress your outlook database.
Follow these steps,
1. Open Microsoft Outlook.
2. Click on the top-most email folder on the left side of the window.
3. Click “File”.
4. Select “Folder”.
5. Select “Compact All Folder” option to begin compressing.
If you are using PST, then follow these steps,
1. Open “Control Panel”.
2. Click on “Mail”.
3. Click on “Data Files”.
4. Chose PST file.
5. Click on “Settings”
6. Click on “Compact Now” to begin compressing.
I hope this information will help you.
Hello Stacy Jemison,
The manual Procedure of compress by using outlook 2011 are given below
1. Go File tab then click Info tab from menu
2. Click on Accounts Settings tab
3. Then Click on Data Files tab
4. Now select your Personal folder, and then click Settings
5. Go General tab and finally click on Compact Now.
6. Click on OK, and then click Close to get compress files
Thanks and Regards
Louis
If you are using Microsoft Office Outlook as email client, you can always compress the database or the Outlook Data File (*.pst) to reduce its size on your hard drive and improve the email client’s performance. The more email you send and receive, the bigger your Outlook mailbox can grow. Huge mailboxes can take longer to open and search.
Many email providers like Office 365 limit the maximum size of the mailbox. If you receive a message saying your mailbox is beyond its size limit, deleting messages and folders help. If you store your information in an Outlook Data File (*.pst) and you delete items, the file is automatically compacted in the background when Microsoft Office Outlook is running and you are not using the computer.
Alternatively, you can perform the compact manually. To do this, in Microsoft Office Outlook 2010, go to “File”, “Account Settings” then “Account Settings”. On the next screen, go to “Data Files” tab, select the data file that you want to compact then click “Settings”. Finally, click “Compact Now”.
