Hi all,
I work in an accounting agency, and I often have to send confidential office documents through email.
But I want to make sure that the document will be read only by the concerned person and not other colleagues, and I want to know what is the best way to do that?
Is there a way to encrypt the document or impose a password ?
And how?
Thank you.
Using the company email for private messages is not secure since the administrator has control over all your emails.
Even if you use the BCC it would just mean that the receiver of the mail is unknown.
The best way to send a private email is to have it encrypted. If you are using MS Outlook, when composing your message look for this button 
. and simply click it to encrypt your messages and all the attachments that go with it.
If the button is not found, go to the OPTIONS menu and go to the SECURITY SETTINGS then, choose the ENCRYPT MESSAGE CONTENTS AND ATTACHMENTS button.
You can also try to download a web application that can send emails encrypted for your protection.
There are free applications found in the internet.
Hope this will help you.
Yes, you can encrypt you office documents and give the password to the receiver so that he or she is the only one able to open the file.
Here the instructions, I will provide you two because you might be using an older or the latest MS Office Documents.
Microsoft Office 2003:
1. Open your document that needs password.
2. Go to Tools > Options.
3. In the Options go to the "Security Tab".
4. Look at the image below. The encircled text box is where you gonna enter the password to view the document and when you click "Advanced" you can choose you encryption type.
5. If you want the receiver to modify the office document enter the a password on the text box next to "Password to modify:"
6. Then click "Ok" to finish setting up the Password.
You can also try going to File > Save As >Tools > General Options >Tab Security
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Microsoft Office 2007/2010:
1. Click the "Office Button" first, 
and then select "Prepare" and choose "Encrypt Document"
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2. Enter your desired password. When the input box appears.
= If you have any questions or comments you can reply on this post.Â
Hope this helps you on your problem.
